Come join our team!!!  HBC’s team is filled with specialists who are not only accomplished in their field, but also innovative in their execution.  Our dedication to our clients sets us apart in the industry, and we have built our company on the strength of our relationships and the success of our clients’ projects. 

Job Description

We are looking for a Project Administrator (PA) to join our team in the Los Angeles, CA office.  The PA is responsible for supporting the Project Manager in order to promote effective and efficient day-to-day operations, represent the organization courteously and professionally in all internal and external communications.  The PA will demonstrate a high degree of professionalism, initiative, judgment, multi-tasking and time management.

If would like to join an up-beat, driven and fun culture we look forward to hearing from you.

Below are more in depth details:

·  Must have experience with construction administration and be versed in the entire process from invitation to bid for subcontractors to close-out.

·  Prepare and distribute meeting minutes.

·  Assist in preparation of proposals and bids.

·  Management and document control of all bid-relate documents and project documents.

·  Prepare and distribute job set-up documents.

·  Prepare and distribute preliminary notices and related documents.

·  Request and review subcontractor insurance and contractor’s licenses.

·  Issue and track subcontracts, subcontract change orders and purchase orders.

·  Track and process submittals to appropriate parties.

·  Prepare and distribute RFI’s.

·  Prepare and track status of change estimates.

·  Manage AIA billing procedures.

·  Maintenance and filing of all project documents.

·  Project close out document management.

·  Manage project billing.

·  Receptionist coverage.

·  Other duties as needed.

Successful candidates will:

·  Most importantly, must be a team player!

·  Contribute to team efforts by assisting where and when needed.

·  Possess the desire to learn about the wide array of construction services we offer.

·  Professional demeanor and appearance (proper attire).

·  Ability to learn quickly and adapt to new situations.

·  Possess the ability to multitask, prioritize and complete a high volume of tasks and projects with a great deal of autonomy.

·  Have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice.

·  Demonstrate excellent judgment, discretion and sensitivity when dealing with executives and confidential information.

·  Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.

·  Make smart and timely decisions; understand when to take ownership of a decision and when to involve other parties.

·  React with appropriate levels of urgency to situations and events that require quick response or turnaround.

·  Think ahead and troubleshoot; remove obstacles before they become problems.

·  Have impeccable attention to detail.

Qualification:

High school diploma or its equivalent

3+ years relevant construction administration experience preferred

Computer literacy: proficiency in Microsoft Office products (Excel, Word, Outlook, etc.). Procore project management software experience preferred.

As an employee-owned company, eligible employees have a unique opportunity to share in the success of our business.  We offer: 401(k), medical, vision, and dental insurance provided, along with vacation, sick and holiday benefits. The company sponsors volunteer opportunities to serve the local community.

CONTACT MIKE THOMPSON, DIRECTOR, HR: MTHOMPSON@HOWARDBUILDING.COM

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act.

APPLY HERE: https://recruiting.paylocity.com/recruiting/jobs/Apply/746344/Howard-Building-Corporation/Project-Administrator

HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act and the Los Angeles Fair Chance in Hiring Initiative.

Please no phone calls.

Project Managers are ultimately responsible for the conduct of all assigned projects.  They have responsibility for and control of all subcontracts, purchases, scheduling, accounting, specifications, quality control, personnel, public relations, communications and billing procedures to properly, fully, and professionally represent HBC and ensure the smooth completion of every project.

Overview of Duties:

·  Establish and maintain positive and confident relationships with owners and owners’ representatives, as well as architects, designers, property managers, consultants and subcontractors.

·  Maintain the highest level of professionalism, cooperation, organization, knowledge and control of projects to appropriately represent HBC.

·  Provide overall management direction and ensure execution of multiple construction projects.

·  Establish and maintain clear communication and delegation between all project team members.

·  Mentor, coach and train project team support staff.

·  Financial management of all phases of projects (estimating, bidding, cost tracking to closeout).

·  Attend pre-bid/site review meetings.

·  Estimate construction budgets and review/prepare bid packages.

·  Manage and lead meetings with clients, consultants and subcontractors.

·  Monitor the performance of the project superintendents and ensure the highest industry standards are met by all subcontracted trades.

·  Prepare and maintain project schedules and coordinate scope of work for all trades.

·  Accountable for owner contracts, subcontracts, POs, associated changes orders, etc.

·  Coordinate and document weekly project site meetings.

·  Manage all submissions and inspections required by governing agencies.

·  Regularly visit project sites to monitor and discuss status of projects with the superintendents.

·  Ensure that accurate and complete plans and specifications are issued to all subcontractors and document any omissions or inaccuracies.

·  Monitor keeping of as-builts, submittals and manuals, in conjunction with the superintendent, and ensure all records are transmitted to the owner upon completion of project.

·  Ensure accounting for all projects is accurate and complete and maintain accurate and timely reporting to the accounting department.

Qualifications:

·  5+ years as a Project Manager on Tenant Improvement/Interiors Projects in Commercial Construction.

·  Bachelor’s Degree from an accredited college or university or educational background in architecture, engineering or construction management, preferred.

·  Proficiency with Microsoft Office products (Word, Excel, Microsoft Project).

·  Ability to read plans and specifications required.

·  Proficient with web-based project management platforms

·  LEED accreditation preferred

As an employee-owned company, eligible employees have a unique opportunity to share in the success of our business.  We offer: 401(k), medical, vision, and dental insurance provided, along with vacation, sick and holiday benefits. The company sponsors volunteer opportunities to serve the local community. 

CONTACT MIKE THOMPSON, DIRECTOR, HR: MTHOMPSON@HOWARDBUILDING.COM

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act.

APPLY HERE: https://recruiting.paylocity.com/recruiting/jobs/Apply/746375/Howard-Building-Corporation/Project-Manager

HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act and the Los Angeles Fair Chance in Hiring Initiative.

Please no phone calls.

QUALIFICATIONS

At least two (2) years of experience as a Senior Project Engineer or equivalent position on commercial construction projects.

An Associate's degree or equivalent knowledge in construction management, business administration, and/or related fields of study. Bachelor's degree in related field preferred.

Trade-specific knowledge of carpentry, mechanical, electrical, plumbing, and finishes sufficient to guarantee proper conformance with architectural and engineered design requirements.

A general and broad understanding of accounting systems, budgets, financial reporting, prime contracts, subcontracts, lien processes, releases, invoicing, and relevant AIA documents.

Precise working knowledge of Microsoft Outlook, Project, Excel, Word, Adobe, Bluebeam, BIM, Plangrid, Procore, Timberline, On-Screen Takeoff, and file sharing software is required.

KEY DUTIES

APM's spend the majority of time managing the performance and deliverables, and coordinating the workflows of Subcontractors, Superintendents, Engineers, Administrators, Project Accountants, and Interns.

Manage and/or assist with client RFP responses, budgets, and bids.

Create and update project schedules with Project Superintendents.

Track scope development and compile subcontractor pricing for change estimates.

Manage RFI logs and create solution-oriented RFI's for clients and designers.

Manage long-lead tracking logs, submittal logs; review and issue material submittals for approval.

Maintain cost control logs for the project team and issue client change estimates for revised scope.

Attend and/or direct weekly client meetings, and promptly update and issue meeting minutes.

Ensure HBC Superintendents and subcontractors have the proper documentation required to perform work, inclusive of : Subcontracts, current plans and specifications, permits, schedules, meeting minutes, change orders, bulletins, submittals, RFI responses, correspondence, job hazard and safety reports; required postings, project directories, and emergency contact info.

Send resumes to Mike Thompson, HR Director mthompson@howardbuilding.com

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act.

APPLY HERE: https://recruiting.paylocity.com/recruiting/jobs/Apply/746388/Howard-Building-Corporation/Project-Engineer

HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act and the Los Angeles Fair Chance in Hiring Initiative.

Please no phone calls.

This position may be part- or full-time.

ROUTINE DUTIES

Answer and direct incoming calls to appropriate individual.

Greets and assists visitors while displaying a positive demeanor.

Accepts, signs, and notifies, employees of packages received. 

Use computer for correspondence/email.

Sends accurate Daily Schedule/Bid Information email to internal contacts. 

Receives, sorts, and distributes incoming mail.

Assists employees with outgoing mail by applying appropriate postage.

Maintains a pleasant appearance of the reception lobby area.

Retrieve / sort daily mail, maintain an organized mailroom, mail folders, and shipping supplies.

Perform general administrative and clerical duties incl. meeting minutes, general word processing, copying, mailing, and filing.

Scanning, copying, filing and distribution of project documents.

Assist with event planning and catering.

Works independently in a variety of functions from routine nature to special projects.

QUALIFICATIONS

High school diploma or its equivalent.

2+ years of related experience in administrative capacity.

Office equipment and computer literacy incl. proficiency with Microsoft Office products (Excel, Word, Outlook, Teams, Sharepoint, etc.).

Maintain a high degree of professionalism in dealing with senior professionals inside and outside the company.

Send resumes to Mike Thompson, HR Director mthompson@howardbuilding.com

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act.

HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act and the Los Angeles Fair Chance in Hiring Initiative.

Please no phone calls.